Employee Promotion Process (IT)

Purpose

To ensure all required systems and documentation are updated accurately and consistently when an IT employee is promoted.

Scope

Applies to all IT employee promotions requiring updates to internal directories and documentation tracking.

Procedure

Step 1: Update Google Directory

1. Log in to Google Admin Console.
2. Locate the promoted employee’s profile.
3. Update the employee’s Job Title to reflect the new title.
4. Save changes.
5. Verify the update reflects correctly in the Google Directory.

Note: WiseStamp signatures automatically sync with Google Directory. No separate WiseStamp update is required.

Step 2: Complete Promotion Checklist

1. Open the provided Google Sheets Promotion Form (<Promotion Checklist Process>).
2. Select File → Make a Copy.

3. Rename the document using the following naming convention:

   Promotion Checklist - IT - <Name of Promotion>

4. Save the copied document in:

   Employee Lifecycle Management → Promotions Folder

5. Complete all required fields in the checklist.
6. Ensure the document is finalized and properly saved in the designated folder.

Documentation Requirements

• Google Directory updated
• Promotion Checklist created
• Correct naming convention used
• Document saved in Employee Lifecycle Management → Promotions Folder

Completion Confirmation

The promotion process is complete once:

• Google Directory reflects the updated title
• The Promotion Checklist is finalized and stored in the correct folder